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Users within a specific role in the system have the ability to add salary information against a Personnel Details record and if required amend as and when needed.

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Locate the Personnel Details Record

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  1. From the menu, select the category HR, then select Personnel Details:
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\"Personnel

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  1. Within the search screen, enter the relevant Personnel Name within the field shown, select Search or hit Enter on your keyboard to return the result in grid view:
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\"Personnel

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  1. Open record by double clicking on the grey area to the left of the Surname Column as follows:
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\"Surname

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Add Salary Details

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  1. Select New Record>Salary Details or select the Salary Details tab and hit Insert on your keyboard.
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Fill in the relevant fields.

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Note: (Pink = System Generated, Blue = Mandatory):

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\"Salary

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FieldDescription
Personnel NameDefaulted from the previous screen
From DateEnter/Select the relevant date
To DateEnter/Select the relevant date
OfficeSelect the relevant office
Job CatSelect the relevant job category
Category CodeSelect the relevant category code
Salary Details (Hdr)
DepartmentDefaulted from the personnel details record for that employee
Main DisciplineDefaulted from the personnel details record for that employee
Business UnitDefaulted from the personnel details record for that employee
Group CompanyDefaulted from the personnel details record for that employee
Pay FrequencySelect the relevant type, ie, Weekly/Monthly etc.
Payment CurrencySelect the relevant currency the employee will be paid in
Notice PeriodSelect the relevant notice period for the employee
SalaryIf the employee has a salary contract, enter a value
Hourly RateIf the employee has an hourly rate instead of salary, enter a value
Shift RateIf the employee is entitled to a shift rate, enter a value
Offshore Day RateIf the employee is entitled to an offshore day rate, enter a value
International Day RateIf the employee is entitled to an international day rate, enter a value
On Call RateIf the employee is entitled to an on call rate, enter a value
Overtime RateIf the employee is entitled to an overtime rate, enter a value
Sunday RateIf the employee is entitled to a sunday rate, enter a value
Fuel CardEnabling this tickbox indicates that the employee has a fuel allowance
Part TimeEnabling this tickbox indicates that the employee is part time
Car AllowanceIf the employee is entitled to a car allowance agreement, enter the value
ER Pension ContributionIf the employee is in the company pension scheme, enter the value per month they will pay into the account
DetailsText field to contain additional details
Special Rate CommentsText field to contain additional information
Contract IssuedEnter/Select the relevant date the contract was issued to the employee
Contract ReturnedEnter/Select the relevant date the contract was returned to HR from the employee
JD PS IssuedEnter/Select the relevant date the Job Description and Person Specification was issued to the employee
JD PS ReturnedEnter/Select the relevant date the Job Description and Person Specification was returned to HR from the employee
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Select Save from the toolbar.

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  1. If the employee is entitled to accrued holidays, select the Salary Details Breakdown tab and enter the pay % value in against the Accrued Holiday Pay %:
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\"Salary

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Salary Details have now been assigned to the Personnel Details record.

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Amend Salary Details

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  1. Locate the relevant Personnel Details record, select the Salary Details tab and open the existing record:
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\"Salary

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  1. Select the Salary Review tab and hit Insert on your keyboard.
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  2. Fill in the relevant fields.
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Note: (Pink = System Generated, Blue = Mandatory):

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\"Salary

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FieldDescription
Personnel NameDefaulted from the previous screen
Review DateEnter/Select the relevant review date
Salary Review (Hdr)
Salary DetailsDefaulted from the previous screen
Reason for ChangeSelect the relevant reason or add a new one if required
Changes Carried OutText field to contain information on the changes made to the employee’s salary
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Select Close.

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  1. Return to the Salary Details (Hdr) and amend the relevant salary fields:
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\"Salary

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Select Save.

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The Salary Details record against the employee has now been amended.

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